Assessment Workflow Improvement

Streamlining Assessments and Fueling Growth: Better Future Behavioral Therapy Center Case Study

Founded in 2017, Better Future Behavioral Therapy Center serves clients aged 18 months to 21 years with autism, ADHD, and OTD across two locations in Miami and Broward, Florida. With a team of 300 employees, the center offers comprehensive ABA services in clients’ homes, schools, and community settings. As their client base expanded, the need for efficient, accurate data handling grew.

The Challenge

Better Future Behavioral Therapy Center struggled with inefficient data handling and assessment delays due to outdated ABA software.

The Solution

ABA Matrix provided a comprehensive assessment tool with automated reports, and alert features, streamlining data management and accuracy.

Results

With ABA Matrix, Better Future achieved accurate, efficient assessments that freed up time for client care, enabling growth and enhancing staff satisfaction

The Challenge

Struggling with Inefficient Assessment Workflows

We felt like we were stuck

Lack of Effective Assessment Tools

The previous system provided only basic functionality for data entry and limited reporting features. Jennifer Hernandez, the center’s office manager, shared her frustration with their previous system’s limitations, explaining that it offered little more than basic summaries and lacked the data tracking and visualization tools they needed to support effective assessments.

Growth Limitations

The inefficient process hindered the center’s ability to take on new clients. “We felt like we were stuck,” Jennifer explained. “We couldn’t expand because the old system required so much administrative work.”

The Solution

ABA Matrix’s Comprehensive Assessment Tool

The assessment features of ABA Matrix transformed how Better Future Behavioral Therapy Center managed client data, helping them streamline processes and ensure accuracy. After guiding staff and employees through a seamless onboarding process and transferring all previous client data from the outdated system to the new platform, here is how ABA Matrix’s assessment tool addressed their key issues:

Automated Summaries and Graphics

With ABA Matrix, session data is used to generate comprehensive summaries and graphical reports, offering insights into client progress across various areas, including background information, environmental changes, maladaptive behaviors, and skill acquisition. “The system now provides all the insights we need without extra work,” Jennifer emphasized, noting how this has helped the team make informed decisions quickly.

Detailed Behavior and Skill Tracking

The assessment tool provides a thorough overview of each client’s behaviors and skill acquisition. Analysts can easily update observations, and these adjustments are instantly reflected in the final report. Jennifer shared how this feature was a game-changer: “ABA Matrix helps us focus on what matters by ensuring we always have complete, accurate data.”

Alerts for Missing or Unreviewed Data

ABA Matrix’s alert system notifies users if data is missing or unreviewed, keeping assessments accurate and up-to-date without manual follow-ups. This streamlined system saved hours of administrative time and ensured data completeness across client profiles.

Centralized, Real-Time Data Entry and Access

RBTs can now enter data directly into ABA Matrix via tablets, making it instantly accessible to analysts. This immediate, centralized entry reduced the risk of data loss, removed the need for manual transfers, and allowed Jennifer and her team to access accurate client data at any time.

It lifted a weight off our shoulders. ABA Matrix has allowed us to serve more clients, work more efficiently, and, most importantly, stay focused on what truly matters—providing quality ABA services to our community.

Jennifer Hernandez, Office Manager

aba therapy better future

Results

Efficient Assessments, Enhanced Growth, and Focused Care

Streamline Processes and Save Time

Administrative staff now spend less time chasing down data and more time focused on patient care. The intuitive interface and automated features have minimized manual data entry and reporting, saving hours in administrative work.

Support Growth with Enhanced Data Control

With streamlined workflows and reliable data, the center has been able to confidently take on new clients and scale its services.

Improve Staff Satisfaction

The efficiency and reliability of ABA Matrix’s assessment tool created a smoother daily workflow and a more supportive environment for staff.

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