Due to outdated ABA software, the center struggled with inefficient data handling and assessment delays, affecting the behavior intervention plan (or BIP) process.
ABA Matrix provided a comprehensive assessment tool with automated reports, and alert features, streamlining data management and accuracy, and improving behavior intervention plans.
Using ABA Matrix, Better Future achieved accurate assessments, which helped them create better behavior intervention plans and freed up time for client care. This enabled growth and staff satisfaction.
The Challenge
Inefficient Assessment Workflows Affected the Behavior Intervention Plan (BIP) Process
Better Future Behavioral Therapy Center struggled with inefficient data management and assessment processes due to an outdated practice management system. Relying on a limited software solution led to delays, data inaccuracies, and administrative bottlenecks that restricted their ability to scale. This left staff overwhelmed with paperwork and unable to focus entirely on client care or effectively apply behavior intervention plans (BIP), ultimately limiting the center’s growth and service quality.
We felt like we were stuck
Jennifer Hernandez, Office Manager
The Solution
ABA Matrix’s Comprehensive Assessment Tool
The assessment feature of ABA Matrix transformed how Better Future Behavioral Therapy Center managed client data, helping them streamline processes and ensure accuracy of behavior intervention plans (BIP). After guiding staff and employees through a seamless onboarding process and transferring all previous client data from the outdated system to the new platform, here is how ABA Matrix’s assessment tool addressed their key issues:
With ABA Matrix, session data is used to generate comprehensive summaries and graphical reports, offering insights into client progress across various areas, including background information, environmental changes, maladaptive behaviors, and skill acquisition (after applying skill acquisition plans effectively). “The system now provides all the insights we need without extra work,” Jennifer emphasized, noting how this has helped the team make informed decisions quickly.
The assessment tool provides a thorough overview of each client’s behaviors and skill acquisition that allows the optimization of behavioral intervention plans (BIP) and skill acquisition plans accordingly. Analysts can easily update observations, and these adjustments are instantly reflected in the final report. Jennifer shared how this feature was a game-changer: “ABA Matrix helps us focus on what matters by ensuring we always have complete, accurate data.”
ABA Matrix’s alert system notifies users if data is missing or unreviewed, keeping assessments accurate and up-to-date without manual follow-ups. This streamlined system saved hours of administrative time and ensured data completeness across client profiles.
RBTs can now enter data directly into ABA Matrix via tablets, making it instantly accessible to analysts. This immediate, centralized entry reduced the risk of data loss, removed the need for manual transfers, and allowed Jennifer and her team to access accurate client data at any time, making it easier for them to develop and implement SOAP notes, skill acquisition plans, and other strategies for better behavior intervention plans (BIP).
It lifted a weight off our shoulders. ABA Matrix has allowed us to serve more clients, work more efficiently, and, most importantly, stay focused on what truly matters—providing quality ABA services to our community.
Jennifer Hernandez, Office Manager
Results
Efficient Behavior Intervention Plan (BIP) Process, Enhanced Growth, and Focused Care
Administrative staff now spend less time chasing down data and more time focused on patient care. The intuitive interface and automated features have minimized manual data entry and reporting, saving hours in administrative work.
With streamlined workflows and dependable data, the center has confidently taken on new clients and scaled its services, ensuring better outcomes from improved behavior intervention plans.
The efficiency and reliability of ABA Matrix’s assessment tool created a smoother daily workflow and a more supportive environment for staff.